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Business Manager

SUMMARY

The Business Manager manages the GS Project Coordinator team as well as the coordination of project and departmental budgets, forecasts and reports. In addition, the Business Manager works closely with the Associate Director and Managing Director to improve key business processes, refine protocol and onboard new team members. This position reports to the Associate Director of Global Studios.

ESSENTIAL FUNCTIONS

  • Provide leadership and direct management for GS Coordinators.
  • Manage financial planning, budgeting and forecasting for GS and Museum Rentals.
  • Continuously improve process, protocol and tools for key business processes including project life cycle, budget review, contract approvals, and more.
  • Support GS Leads to achieve project goals for impact, revenue and timelines.
  • Support the successful hiring and training of new team members.
  • Support GS contract process by managing Docusign and final review of contracts.
  • Work cross-departmentally to strengthen teamwork and streamline workflow.
  • Meet with leadership to discuss budget/forecast strategies, projections and results.
  • Maintain accessible master files of templates, budgets and contracts for GS projects.
  • Manage project and exhibit coding data; ensure correct coding of all transactions.
  • Manage Accounts Receivable for Global Studios and Museum Rentals: issue and track invoices, prepare statements, age receivables and flag for collections as necessary.
  • Manage GS Revenue Recognition; monitor project workflow and prepare monthly forecast.
  • Manage GS Accounts Payable; review and process subcontractor bills plus reimbursements.
  • Manage reporting and processes in Salesforce for Global Studios and Museum Rentals.
  • Additional duties as assigned

MINIMUM QUALIFICATIONS

  • BA/BS degree and 3+ years’ experience as an associate or assistant manager
  • Track record of successful financial planning and process improvement
  • Demonstrated ability to prioritize and problem-solve in a dynamic, fast-paced environment
  • Excellent written and oral communication skills
  • International business or nonprofit experience a plus
  • Willingness to respond to events that may occur outside of normal working hours
  • Familiarity with contracts and legal language
  • Calm, poised and flexible; firm when needed
  • Knowledge of Salesforce administration required

APPLICATION DEADLINE

Open until filled

 

This is a regular, full-time (37.5 hours per week), exempt position that includes benefits.  Please, no phone calls in regards to this job. 

The Exploratorium is committed to providing equal employment without regard to race, color, religious expression, sex, sexual orientation, gender identity or expression, national origin, age, disability, ancestry, genetic information, citizenship, marital status, pregnancy, veteran’s status or any other class protected by applicable law.

The Exploratorium will consider for employment qualified applicants with arrest and conviction records pursuant to the San Francisco Fair Chance Ordinance.

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