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On-Call Events Coordinator


The Exploratorium’s Museum Rentals Department generates earned income for the Exploratorium through the rental of museum space during private events.  This on-call position reports to the Museum Rentals Manager and is not eligible for benefits.

The Event Coordinator (EC) is responsible for assisting the Event Manager during the event and acting as a museum representative. It is the responsibility of the EC to supervise event staff, coordinate with caterers, vendors, event staff, security, and custodial while also ensuring the facility guidelines and policies are being followed during the load-in, event and load-out.


  • Enforce Exploratorium policies, procedures and safety regulations
  • Provide logistical support for special events and museum rentals:
    • Advise event planners or caterers on approved floor plan for furniture, food and beverage, event lighting and entertainment
    • Assist Exploratorium’s Special Event Technician and other event staff in moving exhibits, benches and chairs as necessary
    • Supervise load-in, installation and load-out of vendors and equipment.  This includes the event space, staging area, greenroom and catering prep areas
    • Follow the load-in schedule and ensure event preparation does not interfere with the museum’s normal functions during public hours
    • Monitor the event to ensure museum elements are in proper working order
    • Supervise event staff; Special Event Technicians, Event Explainers (Docents), and Special Event Associates to ensure tasks have been completed and schedules maintained
    • Oversee safety of guests, vendors, staff and the museum (checking egress and ensuring cables are taped, etc.)
    • Assist in opening and closing the museum for the event, which includes directing caterers and vendors to ensure the museum is returned to original condition and performing a final walk through with each vendor
  • Act as an on-site liaison for clients and vendors
  • Assist in mediation of conflicts amongst guests, clients, vendors, museum staff and emergency personnel
  • Proactively work to ensure clients have a positive experience working with the Exploratorium’s Museum Rentals Department
  • Other related duties as assigned


  • One year experience in coordinating events and working with staff, vendors, clients and other participants.
  • Ability to coordinate activities of event support staff in absence of the Event Manager.
  • Experience working in a museum setting is preferred.
  • Calm under pressure, ability to direct staff, guest and vendors in a level headed manner in an emergency situation.
  • Customer-service oriented.
  • Organized, detail oriented; demonstrated maturity in judgement and actions.
  • Excellent verbal communication skills; tact and diplomacy in dealing with people and handling difficult situations.
  • Ability to lift 50 lb.


Open until filled

This is an on-call position that does not include benefits. Please, no phone calls in regards to this job. 

The Exploratorium is committed to providing equal employment without regard to race, color, religious expression, sex, sexual orientation, gender identity or expression, national origin, age, disability, ancestry, genetic information, citizenship, marital status, pregnancy, veteran’s status or any other class protected by applicable law.

The Exploratorium will consider for employment qualified applicants with arrest and conviction records pursuant to the San Francisco Fair Chance Ordinance.

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